Time Management

6 Tips for Getting It Right:

Track your time using a time management software

Like money, time can be wasted if not managed properly. In order to identify which areas you need to improve, you have to know where your time actually goes. This is important, for there’s a big difference between intuitive time and reality.

When choosing a time management software, it should include important features such as:

  • Timesheets
  • Project management
  • Time estimates
  • Manual time tracking
  • Multiple timer option
  • Export and archive option
  • Time reports
  • User management
  • Notifications
  • Reports and analytics
  • App Integration
  • Smartphone compatibility

Set Time Limits

Another way to increase efficiency in your work is by setting a time limit for every task. For instance, if you started writing an article at 8 am, you should make it a point to finish the whole thing by 10 am. Having a buffer for each task prevents you from procrastinating and can avoid the habit of eating the time for other tasks.

Plan ahead

A happy-go-lucky attitude won’t lead you to anywhere. To have a productive day, week, or even a month, you need to plan in advance. For example, if you want to have an organized week, create a daily to-do-list, outlining the specific tasks you should be working on each day. Planning ahead. Planning ahead will help you to stay focused on your priorities. It also allows you to focus one task at a time, rather than just randomly jumping to another when you don’t feel like doing the other.       

Another thing to consider is that your energy and creativity will fluctuate throughout the week. You must carefully consider where you should put low-priority and high-priority tasks. 

Take action

Once everything’s set, it’s your job to follow it religiously. Remember that planning will become useless when no action is present. Once you’ve started a new day, make it a point to execute immediately. Take action, and make sure to finish what you’ve started.

Outsource your work

Let’s face it: You’re not a superhero. You can’t possibly do it all by yourself. Lighten your load by finding a helping hand, or even better, a set of hands. Delegate smaller, time-consuming tasks to freelancers.

Of course, outsourcing can be a gamble at first. For some, they tend to become skeptical to delegate a task to someone. One reason is that they’re afraid that they might sabotage the work. Another reason is that they’re worried that things won’t be handled the same way.

Trust will play an important role when finding someone to delegate your tasks with. You need to identify which freelancers are considered trustworthy and are really capable of handling the job. One way to do this is by looking at their CV, analyzing their work history and contacting their references. This will help you to decide whether they are worthy enough to take on the job.

Focus first on the most important tasks (MITs)

Normally, our brains are in its most active state in the first hour or two. With that in mind, it would be logical to do the heavy stuff first when you still have the energy. Doing the MITs first will make the rest of the day more productive and efficient. When you prioritize the most important tasks first, it eliminates a big portion of your workload. Additionally, once you’ve finished these MITs, you can use that feeling of accomplishment as a motivation to keep going for the remainder of the day.   

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